March 8-9 2023  |  Jacob K Javits Convention Center, New York

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Exhibitor Logistics Bulletin

FEBRUARY 2023

Don’t miss out on important deadline dates!

Review Important Exhibitor Tasks

RAW space exhibitors are required to submit their stand design no later than January 25th. Make sure to include drawings of the stand design, including measurements/dimensions for all fixtures, components, and identification signs (indicating both height and distance from the aisle) that will be used in the exhibit.

** Raw space exhibitors are given a space on the show floor with midnight blue carpeting included. Raw space exhibitors are required to provide or rent all furnishings and booth elements.

Submit Stand Approval Form 

0nPeak is the ONLY official housing agency for Vinexpo America | Drinks America. Our hotel blocks fill quickly; we encourage you to book your rooms as early as possible. Exclusive Hotel Rates Expire Starting February 22, 2023.

Book Your Hotel

Login to the Exhibitor Resource Center using the link & password included in your Booth Confirmation email. If you need your Booth Confirmation email re-sent please email customerservice@divcom.com. Edits made after January 31 will appear online only.

Login to Exhibitor Resource Center

If you will be sharing your booth with another company, please fill out the Co-Exhibitor Form. Each co-exhibiting company will receive an email to update their company listing. Co-Exhibitors submitted after January 31 will appear online only.

Submit Co-Exhibitor Form

PLEASE NOTE: Co-Exhibitors will NOT be sent the Badge Registration information so please provide them with this information if they will need to  register for badges.

All personnel working in your booth will need an exhibitor badge. Save time onsite by pre-registering for your exhibitor badges today! Through the registration area you can also invite your customers and buyers with a personalized link and code for free registration. 

Login to Exhibitor Registration

REGISTRATION HOURS:

Tuesday, March 8th | 10:00 am – 5:00 pm (Exhibitors only)
Wednesday, March 9th | 8:00 am – 6:00 pm
Thursday, March 10th | 8:00 am – 5:00 pm

Invite your customers and buyers to attend the co-located exhibitions in March! All invitations are at no cost to you – these are included with your exhibit space purchase. These passes should NOT be used to register exhibit booth staff or your vendors; they should only be used for customers.

You can send customers and buyers your custom link or code via email, share through your company’s social media channels or link an ad on your website. This custom registration link includes a trackable code which will provide registrants a FREE exhibit hall pass ($100 value).

You will be able to monitor who has registered with your custom link or code and make plans to see them at the event.

Login to Exhibitor Registration and click on the Invite Customers section to start sharing!

Due to strict US liquor laws, no visitors under the age of 21 are allowed on the exposition floor at Vinexpo America | Drinks America. This rule applies to both visitors and exhibitors. There will be no exceptions!

All shipments requiring a COLA waiver should be shipped through W&S Logistics. W&S is the official logistics partner for Vinexpo America | Drinks America. For more information review the Shipping & On-site Logistics section of the Exhibitor Resource Center for instructions and all deadlines.

Refer to the Shipping Manual for your country’s deadline. Many countries need their alcohol to be received at the warehouse NO LATER THAN February 10 2023.

For any and all shipping inquiries please contact:
W&S LOGISTICS – BALGUERIE GROUP
Tél. + 33 (0) 5 56 43 88 26
Fax. + 33 (0) 5 56 43 88 27
Ms. Olga LANCEMOT olancemot@wslogistics.fr
Ms.. Eugenia BEZZUBETS ebezzubets@wslogistics.fr

Many exhibitors have asked… Why W&S Logistics?
W&S is a trusted partner of Vinexpo events. Due to their quality customer service and proven track record with Vinexpo America | Drinks America exhibitors, we have selected them as our exclusive alcohol shipping provider. We strongly advise that all alcoholic shipments be shipped through W&S. By using them, you have a service provider that has a stake in the success of Vinexpo America | Drinks America. They will carefully monitor your shipment to ensure a safe and timely arrival. Your alcohol shipment will be waiting for you at your stand when you arrive to set up. There will be a W&S representative onsite in New York to assist you with any questions. If you have a turnkey package, the material handling of your alcohol is included in your stand price as long as you ship with W&S. If you choose another shipping provider, the material handling costs for your alcohol will not be covered under your turnkey package agreement and you will be billed directly for all materials handling fees.

If you are considering another Logistics Company, here are some things to keep in mind:
1.) Does the alcohol you’re shipping have distribution in New York?
     a.) If yes, contact your importer for their assistance regarding shipping your alcohol to the US.
     b.) If no, you will need to go through the process of applying for a COLA Waiver with the US Government as well as getting your alcohol through US Customs. This is a complicated process that W&S is very familiar with, are you?

2.) Exhibitors sending individual shipments need to make arrangements directly with Cultivated NY to have their alcohol delivered to their booth – this delivery includes additional fees. Please contact Jennifer Miller at jennifer.miller@cultivatedny.com with Cultivated to make these arrangements. 

3.) W&S is the Vinexpo America | Drinks America Official Logistics Partner. This means that if anything should happen to your alcohol through the shipping process, Vinexpo America | Drinks America Show Management as well as W&S are here to provide additional support and assistance pre-event, onsite and post-event. Should you choose to work with another logistics vendor, show management and W&S can offer no additional assistance. 

MHW staff will be available onsite in booth 1649 offering assistance to exhibitors who do not currently have an importer. MHW will be available to act as a temporary importer, offering assistance to import and execute transactions during the event. Exhibitors using this service are not required to sign up with MHW as a client but can use their resources to close a deal at the show and assist with orders. For more information contact vinexpo@mhwltd.com.

Review the sponsorship opportunities available to maximize your exposure in the event.

Sponsorship Opportunities

It’s not too late to order catering or special services for your stand!
Cultivated is the official catering provider for your food and beverage needs at the Javits Center. Click below to view the exhibitor food and beverage menu. If you have any questions contact Jennifer Miller at jennifer.miller@cultivatedny.com.

Review Catering Menu & Services   

Order Catering

Electricity is not included in the purchase of your stand space. If you will need power in your stand to plug in a refrigerator or any charging device, you will need to be order power directly from the Javits Center. 

Order Electricity

Place your order for Convention Data Services Lead Retrieval to maximize the return on your investment! Scan attendee badges at your booth and build a database of prospective customers.

Order Lead Retrieval

NEW THIS YEAR!​

ALL VEHICLES coming in through the loading docks must pre-register online. This includes freight carriers and personally owned vehicles. The loading docks are located at 369 12th Avenue.
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